Here are four steps IT administrators can take to start creating future-ready environments that support generative AI while maintaining trust and long-term sustainability.
1. Create a center of excellence
AI is still a very nascent field, and we are all learning about it together in real time. Educational institutions should view AI adoption as a collaborative effort. Therefore, technology deployment must be done methodically and with input from various stakeholders within the organization.
A center of excellence can unite the expertise of IT leaders, professors, researchers, legal advisors, and administrative professionals to create an AI framework that considers the needs of the entire educational institution. By bringing together these unique perspectives, institutions can create a central hub for innovation and AI governance. The CoE can set policies that protect data and ensure data fairness while laying the foundation for innovation across the school.
2. Identify quick wins
AI can be overwhelming and organizations can easily get carried away with all of its possibilities. That’s why, as with the cloud and the Internet before it, it’s best to start small by identifying quick wins.
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It can be tempting to try to build a giant AI solution from day one, but that’s not a good approach. Instead, organizations should target a specific need and focus on tools that are relatively easy to develop and can demonstrate immediate value. For example, a school could develop a AI Tutor which adapts to each student’s learning style and is available on request. This simple solution can have a measurable impact today while laying the foundation for more advanced AI initiatives in the future.
3. Build in a Sandbox
Each stage of the AI lifecycle, from model training to pilot deployment, must take place in a secure environment with clear guardrails. Without this discipline, teams could test tools or run workloads on unauthorized platforms, creating a form of shadow AI that bypasses security reviews and exposes sensitive data. Development in a sandbox ensures that experimentation is contained and aligned with institutional standards.
By packaging AI models into containers and managing them through orchestration platforms like Kubernetes, IT managers can streamline development. Automated provisioning then allows teams to quickly test and refine models, while maintaining security and governance controls in place.
Building in this type of environment ensures data security, promotes compliance with regulations, and ensures a foundation of trust and accountability without stifling innovation or restricting staff’s ability to benefit from technology.
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4. Embrace continuous change and modernization
Each week will see the introduction of a new AI solution, use case and emerging best practices that promise to transform the way institutions teach, conduct research and operate. Higher education leaders need flexible strategies and infrastructure that allow them to responsibly evaluate, experiment, and evolve as technology evolves.
Hybrid cloud environments are particularly well suited to this challenge. These environments give institutions the flexibility to experiment with new tools, the scalability to expand successful pilots, and the control to maintain security and compliance throughout the process.
However, thoughtful implementation is just as important as flexibility. Schools must establish clear goals around their AI initiatives and implement them securely and responsibly. But they shouldn’t wait too long, because the possibilities offered by AI today will only expand in scope and impact tomorrow. Educational institutions cannot afford to stay on the sidelines.